Gift Policy

KPpay Platform

Recipients: All KPpay Employees
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Important: This policy formalizes clear guidelines that align with ethical and regulatory standards, ensuring transparency in interactions and preserving KPpay's reputation.

Introduction

In the course of business relationships with clients, partners, and institutional contacts, KPpay may offer or receive gifts. This practice, accepted in many sectors, also serves as a marketing and communication tool. However, it must adhere to reasonable limits to maintain KPpay's integrity.

This policy formalizes clear guidelines that align with ethical and regulatory standards, ensuring transparency in interactions and preserving KPpay's reputation. The following rules aim to strengthen relationships without compromising our integrity.

1. General Principles

KPpay's gift policy is based on four principles:

Transparency

Gifts or invitations must be given or received openly, without intent to influence professional decisions or create a sense of obligation.

Compliance

Gifts must comply with applicable regulations and KPpay's ethical and anti-corruption policies.

Occasional

Gifts or invitations should be occasional, not recurring.

Non-Sensitive Period

Gifts or invitations should not be given or received during "sensitive" periods, such as tendering, negotiations, or contract renewals.

2. Authorized Individuals

Gifts Offered

The following individuals are authorized to offer gifts on behalf of KPpay:

  • •CEO
  • •Department Directors, with hierarchical validation
  • •Service Managers, with superior's validation

Gifts Received

All KPpay employees may receive promotional gifts (goodies) within defined financial limits, except for executive members, who may only receive low-value promotional items.

3. Types of Authorized Gifts

Gifts Offered

Authorized gifts include:

  • •Promotional goodies (pens, mugs, calendars, etc.)
  • •KPpay products and services
  • •Professional invitations: meals, events, or entertainment in a strictly professional context

Gifts Received

Employees may accept the following types of gifts:

  • •Low-value promotional items
  • •Products or services from partners or clients, within financial limits
  • •Professional invitations: meals, events, or entertainment related to KPpay's activities

4. Financial Thresholds

Gifts Offered

  • •Promotional items and KPpay products: maximum 50,000 FCFA per client/partner per year
  • •Professional invitations (meals, events): limit of 50,000 FCFA per person per year

Gifts Received

  • •Promotional items: maximum 50,000 FCFA per employee per year
  • •Products/Services from partners or clients: maximum 50,000 FCFA per employee per year
  • •Professional invitations: limit of 50,000 FCFA per employee per year

Note: Thresholds are cumulative over one fiscal year per client or partner.

5. Exclusions and Prohibitions

Certain practices are excluded from KPpay's gift policy:

Prohibitions

Cash, electronic gifts (USBs, connected devices), and privately paid trips by partners are strictly prohibited.

Conflicts of Interest

Employees must not accept gifts that could create dependence on a supplier or partner.

Sensitive Periods

Gifts received during tendering or negotiation must be refused and returned.

6. Compliance Requirements

  • •
    Limited Acceptance: Gifts may only be accepted if they are of moderate value and occasional.
  • •
    Justified Invitations: Invitations should be related to professional objectives (e.g., promoting services or contract signing).
  • •
    Mandatory Declaration: All gifts, whether accepted or refused, must be recorded in the gift register.

7. Gift Declaration

  • •
    Declaration Obligation: Employees must declare any gift or invitation offered or received to their assistant.
  • •
    Gift Register: Assistants keep a manual or digital record for tracking purposes.

8. Consequences of Non-Compliance

Non-compliance with KPpay's gift policy constitutes a professional violation and may result in disciplinary actions, including potential legal proceedings.